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NEW QUESTION 26
Project Scenario – Health and Safety Training Project:
ABC Company is a well-established training company that uses a standard model to develop training materials and deliver courses to customers.
ABC Company has commissioned a project in response to recent changes in government legislation relating to health and safety on construction sites. The project will deliver “capability to provide health and safety training”, including the materials needed for classroom-based training and e-learning. The expected benefits for construction companies include a reduction in lost days and legal costs due to accidents.
The e-learning course will be developed by a specialist external consultancy. The materials for classroom-based training will be delivered by ABC Company’s development team. All course materials will be piloted before they are used. ABC Company will deliver training to its customers and also hopes to sell the course materials to other training companies as part of their operational business. ABC Company will use their own sales and marketing departments to promote the courses.
The legislation requires construction companies to comply with the new legislation within two years. The course materials and trainers have to be accredited by a government agency before courses can be delivered.
ABC Company is planning to deliver pilot courses within five months of starting the project.
The ABC Company standard development model for new courses recommends the following stages:
End of the Project scenario.
The Chief Executive Officer (CEO) founded the company five years ago. Under her leadership, ABC Company has grown quickly into a successful training company. It delivers a range of accredited professional training.
The Finance Director is also a founder member of ABC Company and is responsible for authorizing budgets for the Operations and Development Teams. She authorizes all large contracts personally.
The Purchasing Manager reports to the Finance Director and is responsible for managing and monitoring supplier contracts.
The Operations Director is responsible for the delivery off all training and for the training development budget. His department organizes courses, venues and trainers. They work with the Product and the Sales teams to provide a comprehensive training schedule. ABC Company’s IT manager reports to the Operations Director.
The Business Development Director has recently been appointed to identify new training needs and propose new products. She will work with the Operations. Director to ensure a cost-conscious approach and that appropriate development technologies are used for the health and safety course.
The Training Development Manager reports to the Business Development Director and is responsible for developing training materials and gaining accreditation, in accordance with the standard course development model. Course developers in his team have skills in a range of development technologies and are allocated to projects as needed.
The Training Delivery Manager, who reports to the Operations Director, is responsible for ensuring that internal and external trainers deliver ABC Company training courses to the required standard. He also checks course materials to ensure they are fit for purpose and of the required quality.
The Central Services Director has responsibility for corporate communications, facilities management and configuration management. He recently led a project to consolidate all company quality systems into one quality management system and set up a corporate quality department, now managed by the Corporate Quality Manager.
The Corporate Document Manager reports to the Central Services Director. She helped establish the company’s document management system and now operates it across the business. She manages a team of administrators and contracts staff when workload is high.
The Sales Director joined ABC Company two months ago and is keen to establish himself by suggesting new markets for the courses and material. All account managers and the marketing team report to him. They promote existing training courses to other training companies and existing customers.
End of the additional information.
During stage 3, the operational staff that handle course bookings asked for the project scope to be increased for an online booking function. The additional product has been as it will enable them to process bookings more quickly and accurately.
Is this an appropriate application of the ‘focus on products’ principle, and why?
- A. No, because existing product descriptions provide a means to estimate effort to planning.
- B. No, because there needs to be an understanding of the products from the start of the project.
- C. Yes, because the goal is to seek opportunities to implement improvements after the life of the project.
- D. Yes, because the project needs to fulfill stakeholder expectations by delivering the products required.
NEW QUESTION 27
Additional Information Product Description
Quality notes from the Daily Log
The Director of Information Technology Division (DIT) has been asked to ensure that any changes to the outsourced staff employment contracts adhere to employment law. The DIT will review future job descriptions of the transferred staff before the final contract is signed with the selected service provider.
The service level agreement between MFH and the selected service provider will specify the type and quality of service required. The selected service provider must follow the industry standards for providing outsourced services.
MFH has a quality management system which contains a document control procedure for all its documentation, however this does not include change management.
All project documents will be subject to a quality review. Nominated products will require a formal approval record signed-off by the quality review chair.
Extract from the draft Quality Management Strategy (may contain errors) Introduction
1.This document defines the approach to be taken to achieve the required quality levels during the project.
2.The Project Board will have overall responsibility for the Quality Management Strategy.
3.Project Assurance will provide assurance on the implementation of the Quality Management Strategy.
Quality management procedure – Quality standards
4.The selected service provider will operate to industry standards for providing outsourced services.
5.MFH document standards will be used.
6.A Quality Register will be maintained to record the planned quality events and the actual results from the quality activities.
7.Configuration Item Records will be maintained for each product to describe its status, version and variant.
8.Approval records for products that require them will be stored in the quality database. Roles and responsibilities
9.The DIT will check that the employment contracts for outsourced staff adhere to employment law.
Team Managers will provide details of quality checks that have been carried out.
Team Managers will ensure that the Quality Register is updated with the names of team members who are involved in the review process.
The Senior User will review the Product Descriptions of the products to be produced by the selected service provider to ensure that they can be achieved.
Which statement applies to the Records section?
- A. Delete entry 8 because the results of quality reviews are recorded in the Quality Register.
- B. Delete entry 6 because this information should be included in Stage or Team Plans.
- C. Move entry 6 to the Reporting section because the information should be used to report on quality activities.
- D. Delete entry 7 because this should be included in the Configuration Management Strategy.
NEW QUESTION 28
While preparing the Configuration Management Strategy, the Project Manager considered the options for change control. He decided to recommend a change budget of (GBP)250k, but
was undecided on the Change Authority to recommend.
Which option is an appropriate Change Authority for the Outsourcing project?
- A. Senior User(s) and Project Assurance representatives, within the limits of the recommended change budget.
- B. The Director of Facilities and the Director of Information Technology to approve all changes.
- C. The selected service provider to approve and implement all changes.
NEW QUESTION 29
At the end of initiation there is +1 week 1-2 weeks time tolerance for this project. Which statement is true?
- A. There can be no time tolerances for any of the stages.
- B. Additional time tolerance for the project could be found by adding extra resources without affecting other tolerances.
- C. The Stage Plan for stage 2 could create some additional project time tolerance by allowing no time tolerance in Team Plans.
- D. All of the project level time tolerance can be allocated to stage 2.
NEW QUESTION 30
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
Which statement applies to the Introduction section?
- A. No change to entry 1 because this shows the purpose and content of this document.
- B. Amend entry 1 to read ‘This document contains the controls and reporting to be established for the project management team’.
- C. Amend entry 1 to read ‘This document contains the means and frequency of communication between the project management team, the print company and other external parties.
NEW QUESTION 31